ShiftDesk is a workforce management platform built for UK small businesses. It lets you schedule shifts, manage employee leave, run time tracking, and export payroll data — all from one place, without spreadsheets.

Which industries does ShiftDesk work for?

ShiftDesk is used by businesses in construction, hospitality, retail, care homes, logistics, cleaning, events, and landscaping — any UK small business that manages shift workers or field teams.

Is ShiftDesk GDPR compliant?

Yes. ShiftDesk is built for UK GDPR compliance. Employee data is stored in the UK/EU, sickness records are restricted to managers and owners, pay rate data is encrypted at rest, and employees have a right-to-erasure workflow. Full details are in our Privacy Policy.

How long is the free trial?

All plans include a 14-day free trial with no credit card required. You can explore every feature before committing.

Can employees see their own shifts?

Yes. Every employee gets their own login to an employee portal where they can view upcoming shifts, check their holiday balance, submit leave requests, and clock in/out (if time tracking is enabled).

Does ShiftDesk support multiple locations or job sites?

Yes. You can create locations (physical sites) and projects (job sites or delivery routes). Shifts can be attached to either, and the rota has a Job view that groups shifts by project.

What payroll formats does ShiftDesk export?

ShiftDesk exports payroll data as a CSV file. The export includes employee name, pay type (hourly or day rate), pay rate, hours worked, and gross pay for the selected period. Manager approval is required before exporting.

What are the pricing plans?

ShiftDesk has four plans: Starter (up to 10 employees, £29/month), Growth (up to 25 employees, £59/month), Pro (up to 50 employees, £99/month), and Enterprise (50+ employees, custom pricing). A launch discount of 25% off the first 3 months is available until 30 June 2026.

ShiftDesk

Launch offer — 25% off your first 3 months (ends 30 Jun 2026)

The rota, leave & payroll tool for UK small businesses

Build weekly rotas in minutes, approve leave in one click, and give every employee their own portal — all from one place. No more spreadsheets, WhatsApp groups, or shift clashes.

Start your free trial See pricing

14-day free trial · No credit card required · Cancel any time

Trusted acrossConstructionHospitalityRetailCare homesLogisticsCleaningEventsLandscaping

14-day free trial

No credit card needed

UK GDPR compliant

Data hosted in UK / EU

Works on any device

Mobile, tablet, desktop

Cancel any time

No long-term contracts

Everything in one place

Everything you need to run your team

From the rota to payroll, ShiftDesk handles the admin so you can focus on the work.

Rota scheduling

Build weekly rotas in minutes. Team view or job site view. Add shifts, see daily staff counts and paid hours at a glance.

Leave management

Employees request leave online. Managers approve in one click. Approved leave automatically blocks the rota slot.

Employee portal

Every team member gets their own login to view upcoming shifts, check their holiday balance, and submit leave requests.

Projects & job sites

Attach shifts to projects or job sites with colour coding. See at a glance which team is where, grouped by job.

Time tracking

Clock in and out against shifts. Track actual hours vs scheduled. Toggle on or off per account.

Payroll export

Export approved hours and pay rates to CSV or PDF. Manager sign-off required. Supports hourly and day rate.

Built for how UK teams actually work

Illustrative scenarios — composite examples of workflows ShiftDesk supports. They are not endorsements or verified customer quotes.

“We used to manage our rota on a shared spreadsheet. It was a nightmare — shift clashes, people missing updates, managers sending ten WhatsApp messages a day. ShiftDesk sorted all of that in the first week.”

James Whitfield

Director, Whitfield Electrical

Construction

“The leave management alone was worth it. Staff submit requests through the app, I approve them in one click, and it automatically blocks their slot on the rota. I used to spend an hour a week just on this.”

Priya Shah

Manager, Poppy & Pine Café

Hospitality

“My team work across three care homes. The job view lets me see at a glance who's where each day. Setting it all up took about twenty minutes.”

Donna O'Brien

Operations Lead, Sunrise Care Group

Care homes

Up and running in minutes

No complicated setup. No training required.

Create your account

Build your first rota

Add shifts to the schedule and assign employees to projects and job sites.

Your team logs in

Employees see their shifts, check holiday balances, and submit leave — from any device.

Simple, transparent pricing

All plans include a 14-day free trial. No credit card required.

Launch offer: 25% off your first 3 months on any plan — ends 30 Jun 2026

Starter

Up to 10 employees

£29/mo

Rota scheduling
Leave management
Employee portal
Projects & job sites

Start free trial

Growth

Up to 25 employees

£59/mo

Everything in Starter
Time tracking
Payroll export
Priority support

Start free trial

Pro

Up to 50 employees

£99/mo

Everything in Growth
Advanced reporting
Custom integrations
Dedicated onboarding

Start free trial

Enterprise

50+ employees

Custom

Everything in Pro
Custom pricing
Dedicated account manager
Priority onboarding

Get in touch

Frequently asked questions

What is ShiftDesk?: ShiftDesk is a workforce management platform built for UK small businesses. It lets you schedule shifts, manage employee leave, run time tracking, and export payroll data — all from one place, without spreadsheets.
Which industries does ShiftDesk work for?: ShiftDesk is used by businesses in construction, hospitality, retail, care homes, logistics, cleaning, events, and landscaping — any UK small business that manages shift workers or field teams.
Is ShiftDesk GDPR compliant?: Yes. ShiftDesk is built for UK GDPR compliance. Employee data is stored in the UK/EU, sickness records are restricted to managers and owners, pay rate data is encrypted at rest, and employees have a right-to-erasure workflow. Full details are in our Privacy Policy.
How long is the free trial?: All plans include a 14-day free trial with no credit card required. You can explore every feature before committing.
Can employees see their own shifts?: Yes. Every employee gets their own login to an employee portal where they can view upcoming shifts, check their holiday balance, submit leave requests, and clock in/out (if time tracking is enabled).
Does ShiftDesk support multiple locations or job sites?: Yes. You can create locations (physical sites) and projects (job sites or delivery routes). Shifts can be attached to either, and the rota has a Job view that groups shifts by project.
What payroll formats does ShiftDesk export?: ShiftDesk exports payroll data as a CSV file. The export includes employee name, pay type (hourly or day rate), pay rate, hours worked, and gross pay for the selected period. Manager approval is required before exporting.
What are the pricing plans?: ShiftDesk has four plans: Starter (up to 10 employees, £29/month), Growth (up to 25 employees, £59/month), Pro (up to 50 employees, £99/month), and Enterprise (50+ employees, custom pricing). A launch discount of 25% off the first 3 months is available until 30 June 2026.

Ready to ditch the spreadsheets?

Join UK small businesses already using ShiftDesk to manage their teams.

Start your free 14-day trial

No credit card required

Questions? hello@shiftdesk.co.uk